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Open Enrollment 2018

Open Enrollment Announcement

Monday, October 2, 2017 - Tuesday, October 31, 2017

Open Enrollment will begin on Monday, October 2 and will end on Tuesday, October 31.  Please review the onsite department visit schedule and also download the Benefitfocus App to complete your enrollment. (More details below).

Over the past several years, the City has consistently managed to avoid increases in healthcare premiums while also continuing to expand our benefit programs.  The HRA contributions for both individual and family have increased, the weight loss program lifetime benefit increased, we added/increased well check incentives, and increased the annual dental plan maximum, to name a few.  For 2018, there will be a small premium increase for medical and dental benefits.  The Society for Human Resource Management data has shown a steady increase in health care costs over the last several years when the City has seen no increase in premiums.  We appreciate your continued work to maintain pro-active and preventative wellness focused lifestyles.

We will continue to offer the HSA Medical Plan as a health insurance option this year.  The summary of the HSA plan, the cost, and how to contribute are all included.  This High Deductible Health Plan (HDHP) may be a great alternative for employees who, in general, have minimal health care costs throughout the year.  One change for 2018 includes new set pharmacy co-pays once the annual deductible has been met.  This plan includes receiving the quarterly wellness incentives.  If interested in this plan, it is important to set up a contribution with HSA Bank.  Participants will receive a $100 City contributed deposit on January 2, 2018.  Information is available below for your review.

You can complete the Non-Tobacco User Affidavit in HR InTouch/Benefitfocus App; a paper form is not necessary if you complete the online enrollment.  

Enrollers will be available for one week, October 9 – 13 at various City locations to enroll in Aflac/Unum products.  See the Open Enrollment calendar for locations.  
The WorkPlace Solutions Call Center number is 1-800-227-9985.  The call center is open from 8:30 am to 8:00 pm.  You may call this number to complete your Open Enrollment and/or enroll in Aflac/Unum products.

Three Ways to Enroll: 

  • With your smartphone or mobile device, download the Benefitfocus App to complete your open enrollment.  Use code: 013IBTA  
  • Log into HR Intouch HERE
  • Department site visits (see calendar)

Login information for Benefitfocus App & HR Intouch:

Username: TonyC6789 (full first name, first letter of last name, last four of SSN)

Password: Full SSN (no dashes)          

*We do recommend that you have a copy of your most recent check stub with you when completing your enrollment to ensure that you are aware of all current coverage.

Important Pages to review:

Benefits Guide
Medical/Dental/Vision Insurance Premiums
Well Check Flyer
Benefitfocus App Instructions
Open Enrollment October Calendar
Things to Remember During Open Enrollment

Health Savings Account Benefits Summary
Health Savings Account Presentation
Important Info Regarding HSA Bank
Health Reimbursement Account Benefits Summary 
Flexible Spending Account Enrollment Form/ Eligible Expenses
Evidence of Insurability Form (Additional Life / Short Term Disability Increases)

Rally Flyer
Aflac - Accident High & Low Insurance Flyer
Aflac - Critical Illness Insurance Flyer
Unum – Whole Life Information
02 Membership Information
PUSH Enrollment Information
Medicare Creditable Coverage Information

*Please note that 2017 1095C reports will be available in the HR InTouch System.  They will not be mailed.  Please contact HR if you need further information.

Any changes that you need to make to your benefits will be accepted during this time for plan year 2018. If you need to:

  •  Add/Drop a dependent
  •  Elect additional life or increase insurance policy by one level
  •  Enroll/Re-enroll into the Flexible Spending Account (FSA) program (medical or dependent  childcare)
  •  Enroll/ Increase Short Term Disability
  •  Update beneficiaries

If you plan to add a dependent, such as your spouse or dependent child, you must bring the following documents to HR:
Spouse:    Copy of Social Security Card
                 Copy of Marriage License

Children:  Copy of Social Security Card  
                 Copy of long form Birth Certificate
**If these documents are not provided by the end of Open Enrollment, you may risk your dependent being removed from the plan.